Section 1.
The District Chairperson shall preside
at all meeting and be the Executive Officer of the District. The Chairperson
shall serve on the SEANC Board of Governors. The Chairperson shall appoint Standing
Committee Chairs, and is allowed to be an ex officio member of all committees. The
Chairperson shall assure that all provisions of the District Bylaws are adhered to and that all District obligations to SEANC
are met.
Section 2.
The Vice Chairperson serves in the
absence or incapacity of the Chairperson and shall succeed to the position of Chairperson should that position become vacant. In addition, this position will be assigned appropriate duties by the Chairperson
and serve as Chairperson of the Nominating Committee.
Section 3.
The Secretary/Treasurer shall record
the minutes of all Executive Committee meetings and meeting of the District. The
Secretary/ Treasurer shall perform clerical duties as designated by the Chairperson; shall receive and disburse all funds
for the District consistent with the budget approved at the Annual Meeting; maintain an accurate account of all funds and
assets and shall on demand of the Executive Committee, permit the accounts of the District to be audited by an appropriate
person, committee, or accounting firm as appointed by the Executive Committee; shall prepare and submit a financial report
at each Executive Committee meeting; and shall submit a complete membership and financial report to the General Treasurer
of SEANC as required by the SEANC Bylaws.
Section 4.
The District Executive Committee is
comprised of the Chairperson, Vice Chairperson, Secretary/Treasurer, Immediate Past Chairperson, Communications Committee
Chairperson, EMPAC Committee Chairperson, Bylaws Committee Chairperson, Membership Committee Chairperson, Scholarship Committee
Chairperson, Member Discount Committee Chairperson, Policy Platform Committee
Chairperson, Insurance Committee Chairperson, and Retiree Committee Chairperson. It
is subject to the action of the Annual District Meeting and must be in compliance with SEANC Bylaws and District 69 Bylaws. It shall have general supervision and control over the affairs of the District between
Annual Meetings.
Section 5.
District Standing Committee Chairpersons
shall serve on the cognate State Standing Committees and Chair the District committee consistent with the charge of the state
committee as delineated in the SEANC Bylaws.
Section 5.1
The Immediate Past Chairperson shall
serve as advisor and counsel to the new Chairperson and Executive Committee, and assist with other appropriate duties as assigned
by the new Chairperson.
Section 5.2
The Bylaws Committee shall receive
and consider all proper proposals affecting any changes whatsoever in the SEANC Bylaws and District 69 Bylaws and shall submit
any changes approved by the Annual District Meeting in the SEANC Bylaws to the State Bylaws Committee. A current copy of District 69 Bylaws or a letter certifying no changes have been made for the current year
shall be filed with the SEANC Headquarters but no later than December 1.
Section 5.3
The Policy Platform Committee shall
receive, consider or initiate proposals, grievances, or other such matter affecting the welfare of state employees and submit
such proposals to the Annual District Meeting. Further, the Committee shall submit
those proposals approved at the Annual District Meeting to the State Policy Platform Committee.
Section 5.4
The EMPAC Committee shall assist in
any necessary manner to promote the issues and proposals sought by District 69 and SEANC; shall serve on the EMPAC Area Committee;
shall act as a legislative liaison for the District; and shall organize District legislative functions.
Section 5.5
The Membership Committee shall promote
and coordinate the annual membership drive within the District and with the State Membership Committee so as to make membership
available to all eligible employees or retirees.
Section 5.6
The Communications Committee shall
be responsible developing and
maintaining the district’s Web site, keeping district
members informed
of meeting dates and times, and using
the Web and other communications media to keep SEANC members current regarding legislative actions or other activities that
affect state employees. Newsletters and other communications material will be maintained according to established SEANC guidelines.
Section 5.7
The Retiree Committee shall attend
meetings and advise the membership of those issues and concerns that affect our retirees, as communicated by the Retiree Council or under consideration
by the General Assembly.
Section 5.8
The Scholarship Committee shall have the duty and responsibility of keeping the district informed on the availability
of scholarship funds; issue applications; set due dates and review applications; make selections from district applicants
based on established criteria and to inform SEANC of selections; further, to establish district awards to District 69 scholarship
recipients, and to raise funds to maintain the continuation of the SEANC District 69 scholarship program.
Section 5.9
The Member Discount Committee shall have the duty of contacting district-wide merchants/businesses to obtain discount
privileges for SEANC members. Reports should be made to the Executive Committee no less than each district meeting.
Section 5.10
The Insurance Committee or representative shall have the duty of keeping the membership informed and up-to-date on
insurance matters as they relate to District 69. Reports should be made as needed
or no less than each district meeting.
Section 6.0
The Nominating Committee shall have
the duty and direct responsibility to interview prospective candidates who are members in good standing and nominate two (2)
or more persons as District candidates for Chairperson, Vice Chairperson, and Secretary/ Treasurer. This committee shall also nominate sufficient numbers of members as candidates for delegates-at-large and
alternates to fill the District quota. This Committee shall circulate to the
District membership the proposed slate of candidates at least fifteen (15) days prior to the District Annual Meeting. This Committee shall also be responsible for receiving the ballots and the counting
of the ballots at the Annual Meeting. After the ballots have been counted, they
shall return the results of the elections to the Chairperson to be announced as well as submitting the votes each person received
to be put with the District files for further reference.
Section 6.1
Special Committees may be appointed by the Chairperson to accomplish
the business of the District.
